2014 Vacation Rental Lease
CLICK HERE to view or print a Sample 2014 Lease (PDF)
Welcome! Your family's vacation reservations have been made and we thank you for choosing Sun Realty! On behalf of our staff and management team we look forward to seeing you and hope that you have an enjoyable, memorable vacation on the beautiful Outer Banks.
1. IN CONSIDERATION of the rent received and the mutual promises herein, the Owner of the subject property, through Sun Realty of Nags Head, Inc., his agent, does hereby lease and rent to Tenant that certain property described above and under the following terms and conditions.
2. THIS LEASE MUST BE SIGNED BY TENANT AND RETURNED TO AGENT WITHIN 7 DAYS OF RECEIPT. Reservation is subject to be cancelled if we have not received your sign lease within (7) days of receipt. Please retain one copy and return the other copy to Sun Realty.
3. CANCELLATION: In the event Tenant cancels his reservation of the leased property and said property is not re-rented during the entire term set out above, then all rent consideration previously tendered will be forfeited by Tenant and retained by Owner. All cancellations must be in writing. If the property is re-rented, then rent, taxes and/or security deposit consideration previously tendered by Tenant will be refunded to him, less a service fee of $235.00, plus any other reasonable costs to re-rent the property. Please note insurance premium, if paid, is not refundable. The Tenant shall not assign this agreement or sublet the property in whole or in part. All sublets must be handled directly by Sun Realty of Nags Head, Inc. (If you have purchased trip cancellation insurance at the time of making your reservation, please refer to your policy for instructions on recovering your loss due to a cancellation.)
4. TRANSFER: In the event that a Tenant requests a transfer from one week to another week in the same unit and the time period is available, the transfer will be allowed with a service charge of $100.00. All transfers must be made at least 30 days prior to occupancy in order to allow agent time to re-rent. A new lease agreement will be mailed reflecting the change of dates upon receipt of the service charge. Transfers can only be arranged within the original property rented and not to other properties and must take place within the same calendar year.
5. HOUSE RULES:
A. PAYMENT OF RENTS AND ACCEPTED FORMS OF PAYMENT *NO PERSONAL CHECKS ACCEPTED AT CHECK-IN* We ask you confirm your reservation within seven days by sending an advance rent payment and any applicable trip insurance premium and/or security deposit (if required). We encourage you to pay online via e-check through the link on our website to Rent Payment, a 3rd party processor. We’re also happy to accept your personal check mailed to us at Sun Realty PO Box 1630 Kill Devil Hills NC 27948. Upon receipt of your payment, a lease agreement will be forwarded to you to confirm your reservation. The signed copy of the lease agreement must be returned to Sun Realty within seven days upon receipt via mail, fax or email. The balance payment of your rent will be due at least 45 days prior to your check-in date. This balance of rent, taxes, fees, may be paid by personal check, money order or cashier’s check. We will not accept personal checks less than 45 days before your arrival. Tenant acknowledges and authorizes the advance rent payment, less agent’s commission and fees are to be disbursed in advance of occupancy to the property owners individual trust account at Sun Realty and any applicable vendors, including Red Sky Travel Insurance, and third parties to pay for any goods, services or benefits procured by Agent for the benefit of Tenant, including but not limited to any fees set forth herein payable to Agent for reservation, transfer or cancellation of Tenant's tenancy following payment. Tenant acknowledges this and releases any right for civil suit against Sun Realty for any loss. Tenant agrees to pay a $25 processing fee for any check of Tenant that may be returned by the
financial institution due to insufficient funds or because Tenant did not have an account at the financial institution. We use a third party processor for any Credit Card Payment. ALL PAYMENTS ARE TO BE MADE IN U.S. FUNDS. SECURITY DEPOSITS are collected on some rental units and in some rental situations. Management reserves the right to charge a security deposit on any reservation when deemed in agent or owner’s best interest. The purpose of this security deposit is to protect the owner, property, and contents, payments of rent, etc., as well as you. Our inspector will ensure the property is left in proper order, clean and damage free. Your security deposit (if paid) will be returned to leaseholder within 45 days following your departure, with any necessary deductions noted. Any applicable security deposit will be handled in accordance with NCGS.42 and 42A.
Any Security Deposit will be administered in accordance with the North Carolina Tenant Security Deposit Act. Agent will deposit all funds in an interest bearing trust account withPNC Bank - Nags Head, NC and/or Towne Bank - Kitty Hawk, NC, with any interest payable to agent.
SUN REALTY PLAN – We appreciate our courteous, responsible guests, and we know that paying a security deposit would mean you wouldn’t have as much cash available to spend during your vacation. In response, we have developed the Sun Realty Plan: As a reward for your care and a thank-you for renting from us, in most cases we will waive the usual security deposit requirement and also will waive the cost of repairing minor accidental damage and loss (in either case valued at less than $500) caused by otherwise careful guests during their stay that is reported to us no later than check-out time. You remain responsible for the proper care of our homeowners’ property and any costs exceeding $500. We will not excuse deliberate damage or gross negligence; loss of property due to theft unless a police report has been filed; or damage caused by motor vehicles or watercraft. Our decision as to whether the damage appears to have been caused accidentally, and whether to waive the charges associated with the repair or loss, will be final. If you would prefer to pay a standard security deposit, we will allow you to do so, will charge all damages against that deposit (the Sun Realty Plan would not apply), and will deduct $30 from the rent—you must let us know you prefer the standard security deposit option when you send your advance rent payment.
B. CHECK-IN: Check-in time is between 4pm-5:30pm depending on house preparation.. In order to allow sufficient time to prepare the property for your use, we ask that you do not request early occupancy. KEYS WILL NOT BE RELEASED UNTIL AFTER 4 PM. Upon your arrival, you’ll receive 2 keys and directions to your rental unit. Please call your check-in office to make arrangements for check-in after 5:00 P.M. If late arrival, keys and directions to your rental will be in our drop box in front of your check in office, provided your reservation is paid in full and we have a signed lease on file for you on the beginning date of your reservation. NO KEYS WILL BE GIVEN UNLESS ENTIRE BALANCE DUE IS PAID IN FULL AND LEASE AGREEMENT SIGNED. NO ONE WILL BE AVAILABLE AFTER HOURS TO RELEASE KEYS. A limited number of Early Check-Ins or Late Check Outs may be arranged in advance for an additional fee. Please call our office for arrangements.
C. FAMILY GROUPS ONLY. We rent only to family groups (parents, grandparents, children, and extended family members vacationing in one home.) Tenant and his family will be sole occupants of property. No fraternities, school or civic group, un-married young adults, high school or college student groups nor other non-family groups allowed. IDs must be furnished upon request. Absolutely no house parties allowed. We do offer a select number of homes designated for special events such as family reunions, weddings, or anniversaries (with approval prior to making your reservation). Periodically we may advertise specific group specials for which you must qualify. Violation of the above is grounds for immediate lease termination and/or eviction without refund of rent paid unless re-rented. NO EXCEPTIONS. The undersigned represent themselves to be an adult 21 years or older. We lease homes without respect to the race, color, religion, sex, national origin, disability, family status, sexual orientation, or gender identity of any tenant.
D. PETS Most rental properties do not allow pets (service animals excepted). Cottages allowing pets are limited to not more than 2 house-broken domestic animals. A $100.00 fee is charged for professional flea extermination on all reservations including a pet. PETS FOUND ON PROPERTIES NOT ALLOWING PETS IS GROUNDS FOR IMMEDIATE EVICTION. To avoid eviction, please declare all pets. As a reminder, please clean up the surrounding property before check-out and take extra care to clean behind your pet, otherwise check-out cleaning charges to you will result. *Pets are NOT allowed in pools nor hot tubs! Violation of this policy may result in your eviction plus a charge to you for any resulting costs.
E. TENANT DUTIES/ACCOMMODATIONS Tenant agrees to comply with all obligations imposed by the Vacation Rental Act including but not limited to keeping the unit clean and safe during the entire tenancy as required in NCGS 42A-32. Tenant agrees not to use the premises for any activity or purpose that violates any criminal law or regulation and may use the premises for residential purposes only. Tenant has an obligation to notify agent immediately of any safety issues discovered. In addition, tenant is responsible for any and all damages to the property from all guests and ensuring maximum occupancy is not exceeded during his tenancy. Due to health department regulations, occupancy on homes served by septic systems is limited to two persons per bedroom, unless otherwise stated (children 2 years and under excluded in this total count). Most homes are served by septic systems. We’ve listed the bedding arrangements in each unit only to accommodate flexible sleeping arrangements, not to represent occupancy. Please contact our office if you have any questions regarding maximum occupancy allowed in the home you are renting. In addition, parking at each property is also limited. Please do not over occupy. Please respect owners locked closets. These are not included in your rental of the property. Some cottages are designated “Smoke Free” in our catalog/website. Please respect this request to avoid compromising your vacation and subjecting yourself to a $250 smoking penalty. All cottages and condominiums are equipped for normal housekeeping. Each unit includes an electric coffee pot and toaster as basic kitchen equipment; TV, vacuum, stereo, dishwasher, washer/ dryer, central air/heat, cable, phone and microwave (unless otherwise stated on website). All beds will have mattress pads, bedspreads and pillows. You’ll need to bring all paper products, cleaning supplies, condiments and linens with you. If you like, you may rent linens from us, if they are not supplies at your vacation home (please double check the homes description to verify if linens are provided). Please note, most homes do not include linens as part of the rental. Maid service is also available through our office at reasonable rates. Call our office for details and arrangements. For your protection, each rental home is provided with at least one (1) smoke detector. Our inspectors check operation on a routine basis; however, it is the renters responsibility to check the smoke detector upon arrival and to advise the Sun Realty office immediately if the smoke detector is not working properly. Fireplaces (if applicable) are only to be used October through April. Some areas experience salty, distasteful or discolored water occasionally. Plan to buy bottled water for drinking, cooking, and ice purposes. If you are renting in the off-road areas north of Corolla (4 wheel drive area) you must have your own 4 wheel drive transportation to access these remote homes. Caution: All Wheel Drive vehicles will not navigate in off road areas.
F. SPECIAL EVENTS Tenant must notify Sun Realty of all large gatherings in or on premises. Please know, not all rental homes will allow special events. Please inquire. Special Events do require additional lease provisions, event fee, and/or security deposit. Failure to make advance arrangements for your special event could result in evictions or other action.
G. TRIP CANCELLATION INSURANCE Sun Realty has contracted with Red Sky Travel Insurance (1-866-889-7409) in order to offer you trip cancellation insurance to protect your vacation investment against hurricane evacuations, and other covered unforeseen circumstances, which could cause cancellation of your trip and forfeiture of payments. Coverage issues will be based and determined solely by Red Sky and the existing policy will be issued to you if you elected the coverage of this insurance when you made your reservation. Please see your policy for more specific information. Please note, trip insurance premium is non-refundable after 10 days in force even if reservation is cancelled. If trip insurance is declined, tenant accepts responsibility for loss of rent in case of any unforeseen circumstances including but not limited to mandatory evacuation. You do not have coverage in force until your entire advance rental payment and trip insurance premium is paid in full. Please call our office immediately if you have any questions.
I. MAINTENANCE Every effort is made to keep each property and its equipment and amenities in good working order. Please notify our office in writing of any difficulty you incur during your stay so repairs can be made. There will be no rebates given for inoperable appliances or faulty equipment, unfavorable weather, early departure, interruption of utilities, construction in the area nor maintenance problems. False or unwanted maintenance repairs called for by tenant will be billed to tenant. We reserve the right to enter premises during tenancy to inspect, make repairs, etc. We strive to make repairs within 24 hours. Occasionally circumstances require a longer repair time. Please be patient. Tenant agrees that in the event of dissatisfaction of any kind, tenant will not seek a credit card credit via his credit card provider. Any adjustments will be handled solely through agent on behalf of the homeowner.
J. MESSAGES Mail and phone messages can be received through our Corolla office at 252-453-8822 or our Duck office at 252-261-7911 or our Kill Devil Hills office at 252-441-7033 or South Nags Head 252-449-9156 or Salvo 252-987-2766 or Avon 252-995-5865 or Kitty Hawk 252-261-1152. No messages will be taken on the 800 number. It is the responsibility of the tenant to check for messages on a regular basis. For emergency purposes we recommend you also leave the phone number of the Dare County Sheriff’s office, 252-473-3481, or Currituck Emergency, 252-232-2424, the name of our firm and the name and the rental number of your cottage or condominium with relatives and close friends. Only emergency messages can be delivered.
K. CHECK-OUTS All cottages and condominiums must be vacated by 10:00am check-out day. We ask that this policy be recognized by all tenants. An extra days rent will be charged for all late check-outs unless advance arrangements have been made for late check out (limited availability and subject to additional fee). Our inspection crews depend upon your departure so they may take care of preparing for the next scheduled tenants. Lessee is responsible for washing dishes, taking out trash, emptying refrigerator, leaving the AC set on 78 degrees (or heat set on 55 degrees in the winter months), securing all doors and windows, and leaving the unit clean, damage-free and in good shape for the next renter. Any extra cleaning or excessive trash removal will be billed to tenant at a minimum fee of $100.00.Please ensure you’ve packed all your belongings before checking out, as we cannot be responsible for items left. A $15.00 COD fee will apply for any items returned to you following your tenancy. Call our office for arrangements within 7 days after your departure, otherwise left items will be disposed. We encourage you to contribute unopened non-perishable items to our local food bank by depositing into the collection bin at our offices.
L. TAX North Carolina applies a 6.75% sales tax to lodging in the state. Additionally an occupancy tax applies to vacation rentals in Dare County 6% and Currituck County 6%. The tax table as of printing is 12.75% for Dare and 12.75% for Currituck county properties. Tax amounts are subject to change.Your rental balance will be adjusted at appropriate tax rate based on your check-in date. M. DAMAGES We ask our tenants to report any breakage or damages to us upon occurrence and settle the matter before they leave. If there is any damage done to a unit, the lessee does agree to be responsible for any damages done by himself, his family, guests, pets, and vehicles. All rental units are checked between tenants carefully by our inspection crews for breakage or damage with all damages reported directly to management. Tenant authorizes agent to charge his credit card on file (if applicable) or security deposit (if paid) for such damages and/or rent or other balances due and acknowledges in writing same to tenant. Do not duplicate keys to your unit. Lost or unreturned keys will be a $100.00 re-key charge. Tenant agrees to promptly pay Agent for any damages and/or additional fees assessed by Agent following Tenant's use of the Premises.